Community Scheme Management

Mamre Property Management offers a customised, all-inclusive management service for community schemes. We manage the full day-to-day administration of your scheme, giving scheme executives and owners the confidence of a well-run, financially sound and compliant community.

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TYPES OF SCHEMES WE MANAGE

1. Management of Sectional Title Schemes/Bodies Corporate

2. Management of Homeowners Associations

3. Management of Industrial Property Owners' Associations & Bodies Corporate

4. Management of Eco-Estates

5. Retirement Schemes

6. Share Blocks

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ADMINISTRATIVE & MAINTENANCE

1. Arrange for repairs to, and maintenance of, the common property that does not require the advice and supervision of suitably qualified professionals.

2. Negotiate with professional firms or outside contractors for the compiling of specifications of work to be done.

3. Administration of staff of clients in accordance with the Labour Relations Act and other legislation.

4. Assist the scheme executives in obtaining replacement values of buildings/improvements for insurance purposes and arrange for the insurance of the buildings and improvements.

5. Assist in arranging the compilation of a comprehensive 10-Year Maintenance Plan

6. Pay the annual and/or monthly insurance premiums.

7. Submit all insurance claims on behalf of the scheme to the duly appointed broker.

8. Assist in the enforcement of the Rules of the scheme, when so required by the scheme executives and ensuring approval by CSOS.

9. Keep full records and report to the scheme all matters which, in their opinion, will detrimentally affect the value or amenity of the common property.

 

COMPLIANCE

Mamre will ensure that the your scheme complies with the requirements of all relevant regulatory bodies, such as CSOS, PPRA, SARS, the requirements of POPIA/PAIA etc.

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COLLECTION OF LEVIES

Arrears levies are one of the leading causes of schemes falling into a poor financial and physical state — proactive levy collection and credit control are central to how we protect your scheme's finances.

As registered Debt Collectors, we will assist with:

1. Arrange for the preparation and delivery of owner statements on a monthly, quarterly, and annual basis.

2. Arrange for the collection of the monthly levies and all amounts due by members of the scheme.

3. Instruct an attorney/CSOS for the collection of outstanding levies.

4. Endeavour to recover all levies, fees and collection charges payable by a defaulting owner.

5. Mamre shall comply with the provisions of the Debt Collectors Act in respect of collections undertaken by the Managing Agent.

 

ACCOUNTING

As expert accountants, we will assist to:

1. Pay all expenses incurred in the administration of the scheme, as instructed by the scheme executives.

2. Administer the Payroll for any staff employed by the scheme.

3. Prepare and submit monthly business reports to scheme executives to enhance their management capabilities and maximize transparency.

4. Prepare an annual estimate of income and expenditure (Budget).

5. Arrange the annual audit with the appointed auditor.

6. Attend to the requirements of SARS and all statutory requirements, at the prevailing rates.

7. Provide 24/7 access to our online portal to all members, with additional viewing privileges for scheme executives.

 

SECRETARIAL

1. Maintain the statutory records, minute books, attendance registers, register of sectional bond holders, sectional plans, rules, insurance policies and all other records and files of the scheme.

2. Draft and dispatch circulars, notices, agendas, proxies and nomination forms for General Meetings of owners.

3. Draft and dispatch notices for meetings of the scheme executives on request.

4. Attend the scheme meetings.

5. Keep proper minutes and dispatch copies to all persons entitled to receive such minutes.

6. Assist and advise the scheme executives on procedural matters, such as general meetings, special general meetings, quorums, proxies, resolutions, voting rights, amendments to Rules and the statutory requirements of the applicable Acts.